All members are responsible for cleaning and drying items prior to returning.
Please refer to the cleaning guidelines and keep in mind the following:
- Do your checking, counting and cleaning the night before toy library – then pack away.
- Thoroughly wipe over toys/puzzles and ensure they are completely dry before placing in bags as mould could develop.
- Use a toothbrush to get into the grooves of duplo, train sets, little people etc.
- Clean outdoor toys thoroughly and ensure they do not have any sand, dirt or water inside.
- Clean tea/kitchen sets or any items that may have been in contact with a child’s mouth before and after use.
- If some of the writing has come off and you have a permanent marker handy then please feel free to trace over this.
- Tea sets, plastic food and any other item that may frequently come into contact with the mouths of children should be washed before and after use.
- Please sanitise items prior to returning if you have had illness in your house. Notify us via email prior to returning toys if your child has had a communicable illness.
Toys with batteries need to be carefully checked and monitored by members.
Please keep in mind the following:
- Batteries need to be secure with all covers and all screws intact.
- For toys intended for children under 36 months no batteries shall be accessible without the use of a tool or unless at least two independent movements have been applied simultaneously to the battery compartment.
- Berwick Toy Library aims to replace batteries throughout the year, however sometimes they will go flat.
- Feel free to add your own batteries and remove them when you have finished if you wish. Ensure all compartments are secured.
- If you feel a toy does not meet our battery safety standards please inform us by email.
Ride on and Scooter Safety
Parental supervision is required at all times with all ride ons and scooters
Please keep in mind the following:
- Please ensure that your child does not ride these through the foyer or to the car and saves them for home use.
- Berwick Toy Library does not provide protective clothing (including helmets, knee pads etc) as each child has different requirements. It is the parent’s responsibility to ensure children are provided with the appropriate safety equipment when using these items.
- Items are not permitted for public use and should be saved for home use.
- Some items may not be suitable for children with a body mass more than 20kg.
- All items should be used with caution as they may require great skill.
If you are unsure of the safety requirements of individual items please see the Session Leader or email email@example.com prior to use. Thank you for helping to keep our children and community safe
Items must contain a warning on the label if they meet one of the following criteria:
- Contains small parts: Warning- Not suitable for children under 3 years or those who still put things in their mouths. It may present a choking hazard.
- Contains small balls Warning- Not suitable for children under 3 years or those who still put things in their mouths. It may present a choking hazard.
- Contains magnets: Warning- swallowed magnets can stick together across intestines causing serious infections and death. Seek medical attention if magnet(s) are swallowed or inhaled.
- Wash Before and After Use: Please wash this item before and after use as items frequently come into contact with the mouths of children (applies to tea sets, food items and beginner toys)
Please ensure warning labels remain intact and if you notice a warning label is missing or should be there and isn’t, please inform the Session Leader or email firstname.lastname@example.org
Child Safety on Site
Children should be actively supervised by caregivers the whole time they are at the Toy Library.
- Children are naturally curious and can easily leave through the door as members return and borrow toys.
- Children should also not enter the storeroom without supervision as climbing shelving and the presence of large toys poses a risk to children.
- Children should not access the ‘unsure’ tub as some of these items may be unsafe.
- Children should not use ride ons while in the Toy Library.
- Children should be supervised to ensure they do not have access to scissors, permanent markers, powerpoints etc
- It is solely the parent’s responsibility to ensure children remain safe at all times.
Toys stored on high shelving may fall if not accessed appropriately
- Items on high shelves should only be accessed by a Session Leader using the step ladder and assistance from another person.
- Please ensure that care is taken so that items do not fall from the shelves. Seek assistance from the Session Leader to access these items.
Storage Bags and Containers
Care should be taken so that children do not have access to storage bags/ containers.
- Storage bags and containers are not toys and should not be accessed by children.
- These should be placed out of view and reach of children at all times as they may present a suffocation, choking or strangulation hazard.
Soft Fall Landing
If a child may fall from a height when using a toy it must be used with a soft landing surface.
- Toys with a height over 60 cm or those where a child may fall from a height (climbing frames, trampolines etc) must be used with a soft fall surface (soft fall mats etc). Berwick Toy Library does not provide soft fall mats and it is the responsibility of the carer to provide these.
These toys should be used under constant parental/guardian supervision
Berwick Toy Library has a comprehensive emergency management plan.
- In the unlikely event of emergency, members should follow the guidance of Session Leaders.
- In an evacuation, members should collect their children and follow the route pointed out by Session Leaders. Meet across the carpark at the oval.
- In a lockdown, members to remain in the room they are in with their children. Doors will be locked and blinds drawn.
- A copy of our Emergency Management Plan is provided on our bulletin board, if you would like a personal copy please email us and we will send one through.
Child Safe Policy and Statement of Commitment
Our organisation is committed to child safety
All volunteers, general members and committee members of BERWICK TOY LIBRARY are required to observe child safe principles and expectations for appropriate behaviour towards and in the company of children. Berwick Toy Library has a Child Safe Policy, Code of Conduct and Statement of Commitment which, along with all policies, can be viewed by all members in hardcopy by asking the Session Leader or in digital copy by emailing email@example.com.
- All Session Leaders and Committee members are required to have a current Working With Children Check (or equivalent) on file.
- All Session Leaders and Committee members are required to have sighted the Child Safe Policy and Statement of Commitment documents and signed the Code of Conduct.
- Any member can complete and submit and accident or incident reporting form in hardcopy through the Session Leader or digitally by emailing firstname.lastname@example.org.
- Children should not, under any circumstances, be left in the supervision of non guardians while at the Berwick Toy Library.
Please check toys are suitable prior to allowing your child to play with them.
- Ensure you adhere to age restrictions and warnings on labels. Toys with small balls, small parts and magnets are not suitable for children under 3 or those over three who place objects in their mouths.
- Toys with cords or string may present a strangulation hazard and if they are longer than 30cm should be used under constant supervision and not be used by children under 3 years old.
- Consider how roughly your child plays with toys and avoid toys they may easily damage.
- If you are unsure if a toy is suitable for your child’s age and developmental stage, please seek advice from a Session Leader
- If you notice a toy is broken, unsafe for use or missing appropriate warnings on the label please inform the Session Leader immediately.
It is the responsibility of all members to continually monitor toys for damage and safety
- If you notice a toy has damaged/ unsafe pieces or is in poor condition please notify the Session Leader immediately or email email@example.com if you are at home.
- Children are not to play with toys that have damaged or unsafe pieces and these should be placed out of reach of children.
- If you are unsure if an item meets safety requirements please keep out of reach of all children and email us at firstname.lastname@example.org for clarification.
Storage Bags are not to be played with by children
- Toys should be removed from all storage bags prior to giving to children. They are not toys and may present a suffocation hazard.
- Storage Bags should be placed out of the reach and view of children at all times.
Please be mindful of large items at the top of shelves
Large items at the top of storage cupboards and in the large wooden trolley should only be retrieved with a step ladder and someone to assist. Please ask a session leader for help if you would like to borrow one of these.
Toys lying around the library unsupervised may present a tripping hazard.
- It is the responsibility of the member returning toys to ensure they are monitored and kept with you until they have been processed at the counting table.
- While you are selecting toys, please place other toys at the sides of the room, out of walkways.
- If you notice a toy in a walkway, please move it.
- Please ensure children are not playing with toys in walkways.
It is important that toys are returned properly prior to borrowing. This reduces missing pieces, speeds up the borrowing process, ensures toys are attributed to the right member and allows all members equal access to items.
Please note the following:
- Toys need to be returned by the member who borrowed them and cannot be placed on ‘hold’ by members prior to their return. Duty Volunteers have first preference on all toys.
- Toys may only be selected by members once they have been returned to the borrowing space by a duty volunteer and should not be taken from the ‘returns’ tub.
Committee Work Space
Committee members work along the benches, during sessions to process new toys, fix issues with existing toys and deal with safety issues.
Please note the following:
- Members are not permitted to enter or access this space.
- New or fixed toys will be returned to the Main Borrowing space when they are ready.
- These toys cannot be placed on hold and first preference will be given to duty volunteers (unless members have existing priority borrowing on the items due to additional volunteering at fundraisers and stocktakes).
Berwick Toy Library aims to be transparent to our members and has policy and procedural documents available that have been agreed upon by the committee.
These documents, including the constitution, can be viewed at any time by asking a Session Leader for the Blue Folder or emailing email@example.com.
Policy/Procedural documents include:
- Accident Reporting Template
- Child Safe Policy and Statement of Commitment
- Cleaning Guidelines
- Code of Conduct
- Committee Policy
- Committee Roles
- Fees and Charges Policy
- Serious Incident Reporting Template
- Operations Policy
- Purchasing Policy
- Risk Management Policy
- Session Leader Guide
- Toy Management Policy